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Research ArticleOriginal Research

Improving Chronic Kidney Disease Care in Primary Care Practices: An Upstate New York Practice-based Research Network (UNYNET) Study

Chester H. Fox, Andrew Swanson, Linda S. Kahn, Katheryn Glaser and Brian M. Murray
The Journal of the American Board of Family Medicine November 2008, 21 (6) 522-530; DOI: https://doi.org/10.3122/jabfm.2008.06.080042
Chester H. Fox
MD
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Andrew Swanson
BA
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Linda S. Kahn
PhD
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Katheryn Glaser
BA
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Brian M. Murray
MD
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Abstract

Background: With the prevalence of chronic kidney disease (CKD) in the United States rising from 10% to 13%, implementation of the evidence-based Kidney Disease Outcomes Quality Initiative guidelines, which were developed for the delay of progression of CKD, is of increasing importance in primary care offices. Previous studies have shown limited knowledge and uptake of Kidney Disease Outcomes Quality Initiative guidelines by primary care physicians. CKD and its complications are still largely under-diagnosed and under-treated. A multifaceted quality improvement study was undertaken to test if these guidelines could be implemented to improve CKD care in underserved practices.

Methods: Using a combination of practice enhancement assistants, computer decision-making support, and academic detailing, we sought to increase physician awareness and care of CKD in 2 inner-city practices. Using these 3 modalities, a rapid-cycle quality improvement process was implemented.

Results: One hundred eighty-one patients met the inclusion criteria of having a glomerular filtration rate <60. This represented a 100% sample of patients with CKD at baseline. Recognition of CKD improved significantly from 30 (21%) to 114 (79%) (P < .001). Diagnosis of anemia also increased significantly from 26 (33%) to 53 (67%) (P < .001). Angiotensin-converting enzyme inhibitor and aspirin use did not change significantly (P = .31 and P = .233, respectively). Changes in medications that did show significance were metformin use, which decreased 50% from 12 to 6 patients (P < .001), and nonsteroidal anti-inflammatory drug use, which decreased 41% from 23 to 14 patients (P < .001). Mean glomerular riltration rate increased significantly from 45.75 to 47.34 (P < .001).

Discussion: Recognition and treatment of CKD and its complications can be markedly improved in primary care offices using a combination of practice enhancement assistants, computer decision-making support, and academic detailing. A significant rise in glomerular riltration rate, although small, was a surprising and encouraging result. Larger studies in a more geographically spread region are needed to confirm these preliminary results.

The prevalence of chronic kidney disease (CKD) in the United States has increased over the past 10 years, from 10% during 1988 to 19941 to 13.1% during 1999 to 2004.2 Despite this increasing prevalence, awareness of CKD among the population has been relatively low.1,3 Risk factors for CKD include increased age, hypertension, diabetes, cardiovascular disease, and a family history of kidney disease4–6; thus the number of individuals at risk for CKD will continue to rise.7 CKD disproportionately affects African-Americans and other minority populations.8 Having CKD increases the likelihood of suffering a myocardial infarction and decreases the chance of survival.9,10 Early recognition, proper management, and early referral have the greatest effect on slowing the progression of CKD.11 The best way to diagnose early CKD is through the use of 2 tests: the estimated glomerular filtration rate (GFR)12 and the urine albumin/creatinine ratio.13

Evidence-based guidelines demonstrate that the following have been effective in slowing the progression of CKD14–18: early recognition of CKD; better treatment of hypertension, diabetes, hyperlipidemia, anemia, and abnormal bone mineral metabolism laboratory work-ups; discontinuation of nonsteroidal anti-inflammatory drugs (NSAIDs); the use of aspirin and angiotensin-converting enzyme (ACE) inhibitors or angiotensin receptor blockers (ARBs).

The guidelines for slowing the progression of CKD, which are embodied in the National Kidney Foundations Kidney Disease Outcomes Quality Initiative (KDOQI),19 have had limited uptake nationally.4,20 A lack of awareness, their relative newness, and the length of the guideline documents14 are possible barriers to physician use of these guidelines. The National Institutes of Health has recognized that implementation of evidence-based research findings has been problematic. Two recent studies of primary care physician's (PCP) offices have demonstrated that a large number of physicians were not aware of the KDOQI guidelines.14,20

To our knowledge, this is the first study to test the implementation of these evidence-based CKD guidelines in PCP practices. A literature search of Medline from 1996 to present using the keywords “KDOQI” and “quality improvement” yielded 43 references, none of which were interventional studies.

Practice facilitation using practice enhancement assistants (PEAs) has been shown to improve care.15,16 A PEA assists primary care practices in research and quality improvement activities, providing a framework for translating research into practice.16,17 PEAs usually have nursing degrees or master's degrees in health sciences or related fields and function as both a research assistant and a quality improvement (QI) agent for clinics that may not have enough practice staff or resources to pursue research initiatives or implement QI projects. As a research assistant, the PEA is responsible for the data collection aspects of a research project and may spend a half a day per week or more at each site within a group of practices. As a quality improvement agent, the PEA develops a relationship with a group of practices over time to help evaluate and improve the quality of care. They will initiate a quality improvement project that the staff can eventually continue. PEAs build relationships, facilitate change, implement national guidelines, and share best practices within a practice-based research network.

Computer decision-making support17,18 and academic detailing21,22 have also been shown to be effective in improving care. Therefore, a multimodal QI study that included PEAs, computer decision-making support, and academic detailing designed to increase implementation of evidence-based CKD guidelines in 2 underserved urban minority practices was completed. This article presents the preliminary improvement data from the 2 practice intervention sites.

Methods

Patients and Setting

This QI intervention was accomplished in 2 underserved primary care practices. The first site is a private family medicine practice providing comprehensive medical services to an underserved urban neighborhood with a high proportion of international refugees. There are 3 MDs and 2 nurse practitioners on staff and approximately 5000 active medical records. This center has a fully implemented electronic medical records (EMR) system. The second site is urban and predominantly African-American, with approximately 7000 patients and a paper charting system. This clinic's staff consists of 3 physicians and 2 nurse practitioners.

Practice Enhancement Assistants

Two PEAs were used in this QI project to provide assistance to the practicing physicians and to implement computer-guided support systems. The PEAs had a “business associate's agreement” with each of the practices. The State University of New York at Buffalo Health Sciences Institutional Review Board granted human subjects approval for the study. The initial chart audit selected patients with diabetes mellitus and/or hypertension to identify patients with a GFR <60 mL/min/1.73m2 All patients with GFR <60 mL/min/1.73m2 were included, regardless of diagnosis or disease stage. A CKD patient registry was then created and given to each provider and the office staff. Based on initial chart audit, recommendations promoting the implementation of national guidelines were used to begin the QI cycle.

In accordance with the KDOQI guidelines, PEAs facilitated the use of a computer decision-making support program to create recommendations for each provider on a patient-specific basis. Patient registries were created for intervention sites and were given to office staff and individual providers. For the site using an EMR system, a task reminder was placed in the physician “to do” section and in the patient EMR. The physician completed the task in the medical record. A paper version of the recommendation was also left for providers to accept, reject, or modify. Once approved, reminder notes were put into patient charts to diagnose CKD and/or anemia, discontinue harmful medications, request additional laboratory work-ups and/or referrals, intensify chronic disease management, and treat CKD complications. The physician responded to these reminders in the EMR. For the site using paper charts, a modified version of the recommendation, in the form of a letter, was left in patients’ charts to facilitate the changes during patient visits. Patients who had not been seen in 6 months were contacted by phone and encouraged to make an appointment. After 12 weeks, PEAs conducted a second chart review and a second recommendation was made based on any changes or unimplemented recommendations. This cycle continued until a 1-year intervention was completed in both sites.

Computer Decision-Making Support

A computer decision-making support system, the PEA Work Tool (Appendix 1), was created based on the KDOQI guidelines. This work tool extracted a limited data set necessary for the implementation these guidelines. These clinical elements included current GFR; current Hba1c; current hemoglobin; medications associated with treatment of CKD; and bone mineral laboratory tests of calcium, phosphorous, intact parathyroid hormone, and 25-OH vitamin D levels, which are associated with complications of CKD.

After the extraction of these chart elements, a recommendation reminder sheet was created for each PCP. This reminder sheet contained the current status of the patient and recommendations for follow-up based on the guidelines. The Appendix 1 shows the reminder sheet as it would be seen by the PCP during everyday use. Every 4 weeks, academic detailing was undertaken. The principal investigator (CF), a practicing physician, would meet with the physicians at each site to discuss the recommendations and follow-up. A 3-month cyclical chart review was implemented to check for QI in the implementation of these recommendations (Figure 1).

Figure 1.
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Figure 1.

Quarter 1 results. Change in performance of implementing CKD evidence-based guidelines for a 3-month period. Dx, diagnosis; NSAID, nonsteroidal anti-inflammatory drug; ACE, angiotensin-converting enzyme inhibitor; ARB, angiotensin receptor blocker; Hb, hemoglobin; PTH, parathyroid hormone; Phos, phosphate; Vit D, vitamin D.

Academic Detailing

Academic detailing was accomplished with a monthly luncheon with each of the sites and the PI. After the data presentations, issues of implementation were discussed. The clinicians used this time to learn about the importance of the guidelines and to discuss facilitating factors and barriers.

Case Finding

In the practice with the EMR, the system was queried to identify all patients with a GFR <60 mL/min/1.73m2. Patients older than 18 years of age who had been with the practice for at least 1 year were all included in the study. In the practice that used paper charts, the practice management system was queried and all patients who had a diagnosis of either hypertension or diabetes had their charts reviewed. All patients who had a GFR <60 mL/min/1.73m2 and had been members of the practice for 1 year were included in the study.

Data Analysis

After the extraction of the clinical elements, data were exported from Microsoft Access (Microsoft, Redmond, WA) into the Statistical Package for the Social Sciences software (SPSS 11.5, Chicago, IL) for analysis. Descriptive statistics were performed on laboratory scores, medication management, and disease recognition. Fisher's exact tests were conducted on dichotomous variables (eg, current medications and current diagnoses) comparing baseline rates to rates after intervention. Paired sample t tests were conducted on GFR levels to test for a significant change.

Results

One hundred eighty-one patients met the inclusion criteria. Seventy-seven patients in the practice using EMRs were identified as a result of a data query. In the practice with paper charts, approximately 600 charts of patients with hypertension or diabetes were reviewed and 104 patients who had a GFR <60 mL/min/1.73m2 were identified. All of these cases were identified by examining the laboratory data section of the chart. Demographics of the 2 practices are summarized in Table 1.

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Table 1.

Description of Chronic Kidney Disease Patient Participants

The results of the study are summarized in Table 2. Recognition of CKD, defined by having a CKD diagnosis on either the billing information, the problem list, or the progress notes, was very low at 21%. Recognition of anemia, defined as having a hemoglobin level of <12 mg/dL for either men or women, was also low at 33%. These scores improved with intervention to 79% (P < .001) and 67% (P < .001), respectively.

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Table 2.

Summary of Results at Baseline and After Intervention

Use of metformin and NSAID medications decreased after the intervention. Metformin use was decreased by 50% during the intervention (P < .001). NSAID use also showed a significant reduction of 41% (P < .001). Medications associated with positive changes in CKD (aspirin and ACE inhibitor/ARB) showed small changes that were not statistically significant. Mean GFR levels increased significantly by 1.59 mL/min (P < .001).

Discussion

Our findings support previous reports in the literature that recognition of CKD and its complications are not well recognized in primary care practices.14,20 The use of a multifaceted intervention with PEAs, computer decision-making support, and academic detailing resulted in statistically and clinically significant improvements in the recognition of CKD and anemia. In addition, the use of potentially harmful medicines, specifically NSAIDs and metformin, was significantly decreased. The use of helpful medicines (aspirin and ACE inhibitiors/ARBs) was varied, with a nonsignificant increase in aspirin use and a nonsignificant decrease in ACE inhibitor/ARB use.

Mean GFR increased a statistically significant 1.59 mL/min. This is an encouraging finding because it suggests the intriguing possibility that CKD in its early stages may be reversible. It is difficult to know if this change is clinically significant because of the small size and short duration of this study.

The use of the PEAs was essential because they facilitated the recommendation process and started the QI cycle. PEAs were readily accepted by the practice staff. PEAs were asked to do many things at the sites and both sites are eager to work in other projects in which a PEA is involved. The practices requested that a point of care summary guide to treat CKD be developed to help the clinician. A 2-page bulleted guide was completed and distributed to the clinicians (Appendix 2). The clinicians responded positively and then requested a companion patient guide that could be given to the patients with the same information. This was brought back to the practices by the PEAs and it resulted in a request that the patient guide be translated into Spanish and Arabic. This is in the process of being completed. In addition, the site with a large number of refugees requested pictorial guides to teach their patients about hospitals and pharmacies and their locations. The PEAs put these together and the practices were very pleased with them.

Computer decision-making support was also well received by the practices but, as would be expected, it was much more challenging in the office using paper records. On average, it took 4 weeks longer to implement a change in practice in the paper-based office and required considerably more effort on the part of the PEAs. Having paper charts found and pulled for audits was a significant barrier that was not present in the practice with the EMRs. At the request of the providers the practice using EMRs used both task lists and chart reminders to implement the guidelines, whereas the paper office chose to implement only chart reminders. The providers in the paper practice instructed the PEAs as to how they wanted this work flow to occur and stated they did not want flowsheets or task lists.

In response to this form of academic detailing, all clinicians reported a greater awareness of CKD when they were seeing their patients. The clinicians expressed the need to understand why the guidelines were important before implementation. Problems with the study were also addressed during these academic detailing visits. For example, one clinician was reluctant to implement the guidelines because he was afraid that he would be profiled by a health plan for doing too many laboratory tests and would be sanctioned. He was instructed in the proper use of diagnosis codes on the laboratory slips so as to clinically justify the tests. This resolved the issue.

We found that physicians’ lack of awareness regarding the KDOQI guidelines was apparent at baseline by the low rates of diagnosis and the lack of appropriate treatment (bone mineral laboratory tests, medication use, etc). However, lack of awareness may not be the only underlying factor for these problems. PCPs are confronted with a limited time to deliver appropriate and recommended chronic disease management, in addition to diagnosing new problems and providing preventive care.23–26 In addition, because of the overlap between diabetes, cardiovascular disease, and CKD, it is possible that physicians prioritize treatment for diabetes or cardiovascular disease without realizing the underlying pathophysiologic link between these diseases and CKD.27

Our study demonstrates that a multimodal approach to QI using a combination of computer decision-making support, academic detailing, and PEAs can improve the recognition and evidence-based management of CKD. The fact that these improvements occurred in underserved practices is encouraging, especially because many of the patients have significant challenges to improving their health such as transportation, health literacy, cultural issues, and not having insurance or being under-insured.

This study has a number of limitations. These include the relatively small sample size, the lack of geographic variability and the short duration of the study. The study design before and after intervention can create an undetectable cointervention bias. The 2 practices show similarities in demographics and are both in the same major city. Larger and more geographically and economically diverse studies need to be undertaken to confirm these initial findings.

Appendix 1. PEA Work Tool

Embedded Image

Appendix 2. Chronic Kidney Disease Point of Care Guide for the Primary Clinician

Target Patients

  • Hypertension

  • Diabetes mellitus

  • Cardiovascular disease

  • Age >60

  • Family history of CKD

Diagnosis of CKD

  • GFR <60 (not acute situation, lasting >3 months [this is stage 3 CKD])

  • microalbumin/creatinine ratio >30 mg/g

Eight Actions to Take

  1. Take off unsafe medications

    • NSAIDS (caution patient about over the counter meds) and Cox-2 inhibitors.

    • Metformin (not dangerous to the kidney but kidney disease increases the chance of lactic acidosis) for GFR <60.

    • Reduce allopurinol dose to 100 mg/day.

    • Do not use bisphosphanates if GFR <35.

    • Make sure patients going for colonoscopy are not using phosphate preperations like Fleets. This has caused normal people to need dialysis. Go-lytely is a safe alternative.

    • Be careful with intravenous contrast.

    • Avoid gadolinium if GFR <30.

  2. Start ACE or ARB unless contraindicated

    • These are safe and effective at preventing progression of CKD at least up to a GFR of 30 mL/min (at this level, a nephrologist should be involved in care).

    • There can be long-term clinical improvement despite an initial decrease of 25% in GFR. A decrease greater than 25%, however, requires a stoppage of ACE/ARB and a work-up for renal artery stenosis.

    • Nephrology referral if hyperkalemia occurs. (Particular care must be taken for the patient with CKD who is on an ACE and spironolactone, as they may also raise K+).

  3. Start acetylsalicylic acid 81 mg daily unless contraindicated

  4. Get laboratory tests

    • Hemoglobin

    • Complete metabolic profile (electrolytes, blood urea nitrogen, glucose, creatinine, GFR, aspartate transminase, alanine aminotransferase)

    • Calcium, PO4, parathyroid hormone, and 25-OH vitamin D

    • HBA1C if the patient has diabetes mellitus

    • Fasting lipid profile (total cholesterol, high-denisty lipoprotein, low-density lipoprotein, and triglycerides)

    • Urinalysis (looking for hematuria or pyuria); his may be a sign of other forms of kidney disease such as stones or bladder cancer

    • Urine microalbumin/creatinine ratio

What to Look for in Laboratory Tests

  • Hemoglobin <12 for men or 13.5 for women; indicates anemia and requires work-up)

  • HBA1C >7.0; treat as you would any diabetic but avoid metformin

  • high-denisty lipoprotein < 40

  • Ca++ <8.4 or >10.2

  • low-density lipoprotein >100 or possibly 70 (CKD is a coronary artery disease equivalent)

  • PO4 >4.6

  • Parathyroid hormone >70

  • Triglycerides >150

  • Vitamin D <30

  • If hemoglobin <12 in men or 13.5 in woman, get work-up and treat for anemia

  • Get iron/total iron binding capacity (ferritin optional)

  • If serum iron/ total iron binding capacity <20%, patient is iron deficient

  • Rule out colon cancer with a colonoscopy

  • Replace iron until iron/total iron binding capacity >20

  • If hemoglobin is <11, start erythropoietin

Write a prescription for either darbepoeitin 40 μg or erythropoietin 10,000 units sub Q q2 weeks

  • Monitor CBC monthly and iron/TIBC every 3 months. Keep iron/TIBC> 20%

  • Avoid or hold erythropoietin if hemoglobin is >12.0

  • If parathyroid hormone is >100 or PO4 is >4.6, refer to nephrologist

  • If 25-OH vitamin D is <30, start ergocalciferol 50,000 units once per month. Recheck calcium, PO4, vitamin D, and parathyroid hormone in 3 months. If vitamin D is very low (<10), treatment can begin weekly.

5. Refer to nephrologist if:

  • GFR <30 mL/min

  • Persistent hematuria should be seen by either an nephrologist or urologist

  • Marked proteinuria out of proportion with decreased GFR

  • Uncontrolled hypertension

  • Recurrent renal calculi

  • Parathyroid hormone >100 or PO4 >4.6

6. Control lipids with statins, fibrates, niacin, and omega-3s

7. Recommend smoking cessation counseling if the patient is a smoker

8. Save and arm and avoid PICC lines if GFR <45

  • Have all bloods drawn from dominant arm

  • Use a single lumen catheter for central access

  • This is done to preserve veins for hemodialysis and prevent the need for neck catheters

More people with CKD die of heart attacks than of CKD.

Notes

  • This article was externally peer reviewed.

  • Funding: Grant provided by the Agency for Health Research and Quality Grant Number: AHRQ R03 H5016031.

  • Conflict of interest: none declared.

  • Received for publication February 15, 2008.
  • Revision received July 11, 2008.
  • Accepted for publication July 15, 2008.

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The Journal of the American Board of Family Medicine: 21 (6)
The Journal of the American Board of Family Medicine
Vol. 21, Issue 6
November-December 2008
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Improving Chronic Kidney Disease Care in Primary Care Practices: An Upstate New York Practice-based Research Network (UNYNET) Study
Chester H. Fox, Andrew Swanson, Linda S. Kahn, Katheryn Glaser, Brian M. Murray
The Journal of the American Board of Family Medicine Nov 2008, 21 (6) 522-530; DOI: 10.3122/jabfm.2008.06.080042

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Improving Chronic Kidney Disease Care in Primary Care Practices: An Upstate New York Practice-based Research Network (UNYNET) Study
Chester H. Fox, Andrew Swanson, Linda S. Kahn, Katheryn Glaser, Brian M. Murray
The Journal of the American Board of Family Medicine Nov 2008, 21 (6) 522-530; DOI: 10.3122/jabfm.2008.06.080042
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