SNOCAP Advisory Groups' Structures, Compensation, and Member Activities
| PBRN | Meeting Frequency and Location | Advisory Group Term Limit | Advisor Sustainability | Member Compensation Approaches | Staff Communication | Other Non-Advisory Group Work |
|---|---|---|---|---|---|---|
| HPRN C.A.C. | Quarterly, meet in various locations around Eastern Colorado to accommodate the many locations of C.A.C. members. | HPRN C.A.C. members have no set term; they get to choose whether or not they wish to continue with the group. | Members are supported financially, and with other incentives such as travel and sharing work through publications and presentations. Membership makeup is regularly assessed to ensure all voices needed are at the table. Staff regularly checks in with members to gauge interest. Interest topics are regularly assessed and prioritized based on perceived need of the C.A.C. | Compensation is provided for specific projects as often as possible. Amounts vary depending on scope of work and duration of project. Compensation is included in the project budget, and the payment amount is discussed with the PAC before the project begins. Members are reimbursed for mileage and hotel (if needed) expenses and provided breakfast and lunch at each meeting. | Mainly by Co-Director; regular emails to discuss meeting logistics, meeting notes, calls for input and feedback. | NAPCRG, PACE group at NAPCRG,18 presentations at yearly Convocation of ECER, and attendance and presentations at a variety of other local and national meetings |
| Phone calls are held between in-person meetings as needed for general and project-specific purposes. | ||||||
| CaReNet PAC | Bi-monthly meetings on University campus in a building with free visitor parking; the location was determined by PAC members for convenience. In 2015, PAC members asked to meet regularly every two months to suggest and discuss health priority topics and to enjoy each other's company and share stories. During busy project periods, they may meet more frequently. | PAC members have no service term limit, and thus far have only left due to major life transitions or death. | Members are supported financially, and with other incentives such as travel and sharing work through presentations. The PAC regularly shares stories to seek help and advice from the group. The PAC discusses which topics are of need for their friends, family, and community. | PAC members are paid a $30 grocery store gift card for each meeting they attend. The amount remains steady for each regular PAC meeting. When working on a research project, compensation is included in the project budget, and the payment amount is discussed with the PAC before the project begins. | Mainly by coordinator, covering regular emails to discuss meeting logistics, meeting notes, calls for input and feedback. | NAPCRG, PACE, presentations at yearly Convocation or ECER |
| COCONet NAB | Loosely scheduled, bi-annual or quarterly dependent on network needs; Meetings held on University campus where COCONet staff work, per community members request. | Board members made an original 3 year commitment to the board and commitments are renewable as desired by the members. Recruitment of new members is dependent upon the completion of existing members' terms and is conducted in collaboration with board members to determine the right fit for newly recruited members. | Sustainability is ensured through a combination of the commitments of members and administrative management through COCONet staff. | Stipend provided in launch year, additional compensation when available from administrative sources or grant funds. NAB payment process and considerations discussed in further detail.34 Members are provided a meal with each meeting and members traveling from outside the metro area receive mileage reimbursement. | By Associate Director; to manage email discussions, seek feedback, and plan meeting logistics, agenda, notes, and follow up. | Co-presenters at conferences, including the NAPCRG and NAPCRG PBRN annual meetings, ECER and convocation; co-investigators and staff on grant proposals and funded projects; co-authors of published works |
CaReNet, Colorado Research Network; COCONet, Colorado Children's Outcomes Network; ECER, Engaging Communities in Education and Research; HPRN, High Plains Research Network; NAB, Network Advisory Board; NAPCRG, North American Primary Care Research Group; PAC, Patient Advisory Council; PACE, Patients and Clinician Engagement; PBRN, Practice-based Research Network; SNOCAP, State Networks of Colorado Ambulatory Practices and Partners; CAC, Community Advisory Council.