Physician-Patient Colorectal Cancer Screening Discussions by Physicians' Screening Rates ======================================================================================== * Cathleen M. O'Farrell * Beverly B. Green * Robert J. Reid * Deborah Bowen * Laura-Mae Baldwin ## Abstract *Background:* Most physicians report routinely recommending colorectal cancer (CRC) screening, but many eligible patients are not screened. To better understand this finding, we explored the relationship between the content of hypothetical patient-physician CRC screening discussions and CRC screening rates in physicians' practices. *Methods:* Semistructured interviews, including role-playing, with 24 primary care physicians explored their CRC screening approach with average-risk patients. Qualitative analysis examined physician-reported components of the CRC screening discussion, then compared findings between physicians with high (≥60%, n = 16) and low (≤45%, n = 8) CRC screening rates (based on HEDIS criteria). We conducted no statistical tests because of the small sample size and its exploratory aims. *Results:* High screeners used dramatic language (eg, patient stories) and mentioned risk of death, disability, or surgery from CRC in screening discussion role-plays more often than low screeners. High screeners frequently offered fecal occult blood testing, flexible sigmoidoscopy, and colonoscopy as equally acceptable screening options. High screeners more commonly described solutions for overcoming CRC screening barriers. *Conclusions:* Encouraging providers to use risk-specific messaging about the consequences of CRC, offering screening option choices, and promoting a problem-solving approach to surmount barriers are potential strategies for increasing CRC screening rates. * Cancer Screening * Colorectal Cancer * Delivery of Health Care * Doctor Patient Relations More than 50,000 Americans will die from colorectal cancer (CRC) in 2010, and another 100,000 will need surgery or other treatment to survive.1 Screening can decrease the mortality and morbidity of CRC.2⇓⇓⇓–6 CRC screening rates have been increasing: in 2010, 65.4% of people aged 50 to 75 years reported being up to date with CRC screening, compared with 52.3% in 2002.7 Although these numbers are encouraging, rates remain significantly lower than those reported for breast and cervical cancer screening,6 and almost 30% of eligible adults report never having any CRC screening.8 Physician recommendation is an important predictor of CRC screening.9 Although more than 99% of physicians report routinely recommending CRC screening with at least one type of test,10 many eligible patients (21.4% to 52.7%) report not receiving this recommendation,11,12 and many are not screened. Even when a recommendation for CRC screening is made, there is room for substantial variation in its content and presentation. A full discussion of the risks, benefits, and screening options may require up to 45 minutes, exceeding the length of an average clinic visit.13 A recent large survey of US primary care physicians10 and a qualitative analysis of audiotaped discussions between physicians and patients14 found that community physicians recommended colonoscopy more often than other CRC screening tests, which may forfeit screening opportunities for patients who decline colonoscopy. Several qualitative studies have explored the physician-patient CRC screening discussion, such as the use of the 5 As framework (assess, advise, agree, assist, and arrange); barriers and facilitators to physicians making a CRC screening recommendation; and strategies physicians use to encourage CRC screening, but most have not linked their findings with actual CRC screening rates.14⇓⇓⇓⇓–19 We found 2 studies that audiotaped physician-patient CRC screening discussions to identify specific discussion elements, then measured CRC screening completion after these discussions. Ling et al20 focused on informed decision making during CRC screening discussions and found overall low levels of informed decision making and a negative relationship between certain informed decision-making discussion elements and CRC screening. Fenton and colleagues21 focused on the degree to which physicians addressed behavioral constructs, such as patient self-efficacy, in their CRC screening discussions. They found that completion of CRC screening was positively associated with physician discussion of CRC screening but not with counseling related to the specific CRC screening–related behavioral constructs. Audiotapes provide objective documentation of the CRC screening discussion content but do not examine physicians' experiences and beliefs about CRC screening, which are factors that could influence the screening discussion. This study builds on this literature by conducting semistructured interviews with physicians to solicit their experiences with CRC screening and by role playing with them to examine how physicians recommend and discuss CRC screening with their average-risk patients. We measured the physicians' CRC screening rates and explored the relationship between these rates and the content of these discussions and physicians' CRC screening experiences. This information can help shape effective physician- and practice-based interventions aimed at increasing uptake of CRC screening among average-risk patients. ## Methods This study identified physicians with high and low CRC screening rates in their practices, interviewed these physicians about their CRC screening patterns, and looked for relationships between the themes identified in the interviews and the physicians' CRC screening rates. We used utilization data extracted from electronic medical records to identify the groups of physicians with the highest and lowest CRC screening rates.22 An interviewer (CMO) masked to these rates conducted semistructured interviews with these physicians about their approach to discussing CRC screening with their patients and the factors influencing their discussions. We used the physician interview data to explore whether specific elements from the physicians' self-reported CRC screening discussions might be associated with high or low CRC screening rates. ### Setting The study was conducted at Group Health Cooperative, a large, nonprofit, integrated delivery system that provides medical coverage and care to more than 600,000 members in the states of Washington and Idaho. Conducting this study in a single integrated health system held constant factors that might influence CRC screening rates, such as patient access, provider incentives, coverage for services, organizational education, and patient incentives. Adult health care at Group Health's 26 clinics is provided by family physicians (90%) and internists (10%), more than 95% of whom are board certified. In 2007, each full-time physician cared for an average panel of 2200 patients. Clinics are divided into teams of 3 to 4 physicians, a physician assistant or nurse practitioner, and registered nurses, licensed practical nurses, and medical assistants. Group Health utilizes a system-wide electronic medical record (Epic, Epic Systems Corp, Verona, WI) that tracks encounters, procedures, test results, and medications. Providers have access to internal evidence-based clinical practice guidelines and supporting patient education materials about CRC screening. Patients have access to a secure Web site (MyGroupHealth), which allows them to send secure E-mails to their providers, review test results and portions of their medical record, and access information about CRC screening. Group Health instituted an evidence-based CRC screening guideline in 1982 that has been updated every 2 years based on systematic reviews of evidence and consideration of national recommendations. When this study was conducted, Group Health's CRC screening guideline recommended that average-risk adults ages 50 to 79 years receive yearly fecal occult blood testing (FOBT) and flexible sigmoidoscopy (FS) every 10 years. Colonoscopy was an option for average-risk patients after shared decision making with their physicians. Throughout the study, all in-person office visits, including preventive examinations, lasted approximately 20 minutes. ### Study Population Study physicians were drawn from the 178 family physicians and general internists who worked within 21 clinics owned by Group Health in the Puget Sound region throughout 2005 and had at least 50 patients who were eligible for CRC screening. Resident physicians were excluded. CRC screening rates were calculated for each physician's patient panel in 2005 using the National Committee for Quality Assurance Healthcare Effectiveness Data and Information Set criteria at the time of the study. To meet Healthcare Effectiveness Data and Information Set criteria for CRC screening, all patients ages 50 to 80 years, excluding those with a history of CRC or total colectomy, were required to have received FOBT during the measurement year (2005), FS or double-contrast barium enema during the measurement year or the 4 years before, or colonoscopy during the measurement year or the 9 years before. We examined the distribution of calculated physician-specific CRC screening rates and selected physicians in the highest and lowest CRC screening rate sextiles. We chose physicians at the extremes of screening rates to illuminate distinguishing features of CRC screening discussions.23,24 We designated the 29 physicians with ≥60% CRC screening rates as having high screening rates (high screeners) and the 22 physicians with rates of ≤45% as having low screening rates (low screeners). The screening rates of the 51 physicians were masked to the screening rate, and the list of physicians was sent to one of the authors (CMO) for recruitment to qualitative interviews. Five physicians were no longer employed at Group Health at that time, leaving 46 potential physician study participants. ### Study Instruments The study team developed a semistructured interview guide with 15 questions and 56 probes (available upon request from corresponding author [LMB]). The interview included a request for the physician to role play the CRC screening discussion, with the interviewer acting as a patient at average risk for CRC. The interview guide's questions and prompts were designed to gather evidence about topics that the theoretical model, Ajzen's Theory of Planned Behavior,25 and prior research26⇓⇓⇓–30 suggested could be associated with variation in CRC screening rates in physicians' practices. Nine topics formed the basis for each interview: visit agenda setting, the screening message the provider presented to patients, the physician's perceived role in the CRC screening discussion, facilitators and barriers to discussions about CRC screening and to CRC screening itself, reminder systems used in CRC screening, FS training, perceived advantages and disadvantages of CRC screening, physician views on CRC screening guidelines, and personal experiences with CRC and CRC screening. The interview guide was tested for length and clarity with 4 physicians who did not work within Group Health. A 9-item written questionnaire administered after the interview gathered information such as physicians' medical specialty; years practicing at Group Health; types and frequency of CRC screening tests offered to average-risk patients, and knowledge of CRC screening guidelines (available upon request from corresponding author [LMB]). ### Study Procedures Three E-mail invitations were sent to 46 eligible physicians, requesting participation in the 1-hour interview. After obtaining informed consent, a study author (CMO) conducted and audiotaped the interviews with consenting physicians in person or via telephone between July and December 2007. Neither the interviewer nor the physician subjects were aware of the physicians' status as high or low CRC screeners. Each participant received a $100 honorarium. Three interviews were not recorded successfully. For these, the interviewer dictated the physician's responses immediately following the interview. We used data from all 24 subjects to describe physician recommendations for the type of CRC screening tests because the interview data could be confirmed with written questionnaire data. For the remainder of the qualitative analysis, we used data from the 21 audiotaped interviews. All study procedures were approved by the Group Health Institutional Review Board. ### Analysis After completing all interviews, we conducted analysis on the verbatim, de-identified transcripts using Atlas.ti software (Atlas.ti Scientific Software Development Gmbh, Berlin, Germany). All coders were blinded to the physicians' status as high or low screeners throughout the qualitative analysis. On the basis of the interview question topics and an initial assessment of the interview responses, two authors (CMO and LMB) defined broad category codes for classifying the transcripts: screening message, screening beliefs, facilitators and barriers to screening, personal experiences, screening guidelines, agenda setting, staff involvement, role, style, and recommendation. This allowed for the categorization of all physician comments even if the quotation occurred out of sequence in the interview. Using these codes, the 2 authors independently coded 2 complete interview transcripts and used an iterative process to augment and refine the category codes with additional transcripts. Some category codes were identical to the initial interview topics, whereas others were derived from interview responses. After there was agreement on the category definitions, the 2 authors independently coded all 24 transcripts, resolving any discrepancies through discussion. We assigned all quotations to at least one category. Next, one author (CMO) developed a preliminary list of themes drawn directly from the categorized quotations.24 In all categories, at least 2 other authors participated in an iterative process to revise and define existing themes, develop new themes, and resolve discrepancies in the assignment of a quotation to one or more themes. Five categories had substantial variation in the identified themes: screening message recommendation, screening message style, facilitators of and barriers to CRC screening, screening guidelines, and personal experience with cancer and screening. After completing this qualitative analysis, we linked its results to designation of the physician as a high or low screener. We examined similarities and differences in physician and practice characteristics among physicians in the 2 screening groups using physician survey data. We examined the frequency of each theme among the high and low screeners, looking for potential relationships and choosing quotations to illustrate themes. Because this is an exploratory study among a small number of physicians, we did not conduct statistical tests to compare high and low screening groups. ## Results Of the 46 eligible physicians, 24 (52%) provided informed consent and completed the interview. Of the 24 interviews, 8 had low CRC screening rates (all <45%, average of 42%), and 16 had high rates (all >60%, average of 65%). Post hoc analysis found the participation rate was 42% (8 of 19) for physicians with low screening rates and 59% (16 of 27) for physicians with high screening rates. Because 3 interviews were not successfully audiotaped, complete interview data are available for 7 physicians in the low screening group and 14 physicians in the high screening group. The high and low screeners had similar demographic and practice characteristics (Table 1). On average, physicians were employed at Group Health for 15 years. Three of the 24 were internal medicine physicians (12%), consistent with the overall proportion of primary care internal medicine physicians (10%) at Group Health. Thirteen of 14 high screeners reported being eligible for CRC screening, with 10 reporting that they had received FS or colonoscopy (data not shown). Five of 7 low screeners reported being eligible, and 2 had undergone FS or colonoscopy. We focused the interview results on those themes that distinguished between high and low screeners: the screening message recommendations, the style with which the physician delivered CRC screening messages, barriers to and facilitators of CRC screening, and views on the differences between Group Health and national organizations' CRC screening recommendations. View this table: [Table 1.](http://www.jabfm.org/content/25/6/771/T1) Table 1. Characteristics of Low and High Screeners and Their Practice Panels ### CRC Screening Message Recommendation The physicians reported recommending CRC screening using 3 approaches (Table 2): View this table: [Table 2.](http://www.jabfm.org/content/25/6/771/T2) Table 2. Colorectal Cancer Screening Message Recommendation of Low and High Screeners (n = 24) 1. FOBT and FS offered first, with colonoscopy offered secondarily 2. FOBT, FS, and colonoscopy offered simultaneously and neutrally 3. Colonoscopy recommended as a first step Approximately 50% of both the high and low screeners first offered FOBT and FS and discussed colonoscopy as a secondary option (the recommended Group Health guideline). However, all the remaining high screeners, but only a quarter of the low screeners, reported recommending FOBT, FS, and colonoscopy as equally acceptable options. The only 2 physicians who recommended colonoscopy as the preferred screening option were low screeners. ### Style of Delivering the CRC Screening Message We identified several themes that described the style with which physicians reported delivering CRC screening messages. The majority of high and low screeners were coded as delivering CRC screening messages in an engaged style, indicated by a high level of enthusiasm for CRC screening (Table 3). High screeners were coded more often as dramatic in their delivery style, using stronger descriptive language and patient stories to emphasize the importance of CRC screening. This is consistent with the finding that 9 of the 14 high screeners but only 1 of the 7 low screeners used specific language that the analysis team defined as “consequence messaging” in the CRC screening discussions: describing adverse outcomes associated with CRC, such as death, disability, or surgery. Low screeners were classified as directive more often than high screeners, defined as giving patients clear, unequivocal information, advice, or recommendations about CRC screening. We directly asked physicians how they defined their role in the CRC discussion. Physicians' self-identified role did not distinguish high and low screeners, nor was role associated with physicians' style of delivering the CRC screening message; almost all physicians (18 of 21) identified themselves as “educators.” View this table: [Table 3.](http://www.jabfm.org/content/25/6/771/T3) Table 3. Style of Delivering the Colorectal Cancer Screening Message (n = 21) Some physicians were characterized as “problem solvers” because they offered a practical solution after describing a CRC screening barrier, such as reminding patients to schedule preventive care visits, using reports to identify patients who are not current with CRC screening, providing patient education materials about CRC screening, and empowering staff to help identify patients due for screening. Ten of the 14 high screeners were problem solvers, but only 2 of the 7 low screeners were the same. ### Physician CRC Screening and Diagnosis Experience Most high screeners (12 of 14) but the minority of low screeners (2 of 7) reported having patients with a complication or adverse event related to screening. The complications and adverse events reported by both high and low screeners were similar and included perforation, bleeding, bloating, and pain. The majority of all physicians reported having patients diagnosed with CRC (18 of 21 physicians: 12 of 14 high screeners, 6 of 7 low screeners) and close friends or family members diagnosed with either colorectal polyps or CRC (17 of 21 physicians: 12 of 14 high screeners, 5 of 7 low screeners). ### Barriers to and Facilitators of CRC Screening Most physicians did not distinguish between barriers to and facilitators of screening versus the delivery of the CRC screening message, so these results are presented together. Table 4 demonstrates that, overall, physicians reported as many barriers (4.8) as facilitators (4.2). On average, high screeners reported more facilitators (5.0) than low screeners (2.6). However, they also reported more barriers (5.2) than low screeners (4.1). Several barriers were reported by at least half of both groups, though a disproportionately larger number of low screeners (4 of 7) mentioned patient reluctance compared with high screeners (1 of 14). At least half of both groups indicated the electronic medical record as a facilitator. High screeners commonly mentioned staff assistance, patient questions, and a scheduled general physical examination as facilitators. View this table: [Table 4.](http://www.jabfm.org/content/25/6/771/T4) Table 4. Barriers to and Facilitators of Colorectal Cancer (CRC) Screening and CRC Screening Message Delivery ### Differences between Group Health and National Organizations' CRC Screening Recommendations Overall, 10 of 21 respondents commented on the differences between Group Health's and other national organizations' guidelines. When the study took place, Group Health recommended FS every 10 years, whereas community standards tended to recommend this test every 5 years. More high screeners (8 of 14) than low screeners (2 of 7) commented on this difference. The following quotation illustrates one physician's conflict about CRC guideline discrepancies: *“Well I think there is a discrepancy between our guidelines and private practice. So I can't speak for community standard, but an awful lot of my patients coming from outside of Group Health had had their colonoscopy at age 50. I don't know if that's the right thing to do, but I frequently talk to my patients about, we don't quite know what the right thing to do is. And perhaps, you know, a one-time colonoscopy is a good idea. We don't know…. So I guess I'm more in line with the national guidelines. But I really offer both…. It makes me a little bit nervous just getting by with [FS], because we're seeing polyps all the time.”* ## Discussion This study suggests that high screeners may approach the CRC screening discussion with average-risk patients differently than low screeners. Although most physicians used an engaged style in their CRC screening discussions, high screeners were more likely to be dramatic and mention the possibility of death, disability, or surgery as a consequence of CRC. The tendency for high screeners to use dramatic language supports the findings of Fox et al31 that patients who perceived their physicians to be enthusiastic during their CRC screening discussions were more likely to report having been screened. These findings also are consistent with studies of “message framing” that have demonstrated that messages about cancer screening framed as loss increase patients' intentions to get screened compared with messages framed as gains32,33 and that messages framed as gains increase in effectiveness if the message implies emotional relief after screening.34 High screeners seemed to be less directive in their discussions, frequently initially offering FOBT, FS, and colonoscopy as equally viable options. A national survey found that this is not usual practice, however, with only about 15% of primary care physicians usually offering all 3 CRC screening options.35 Individuals who are allowed to choose are more likely to complete a task than those who are denied options.36⇓–38 Shokar et al13 confirmed that preferences for CRC screening tests vary by age, sex, race, and ethnicity, with choices reflecting individuals' unique experiences. Further research is needed to evaluate whether, as our study suggests, dramatic messaging, discussing the consequences of CRC, and neutrally presenting 3 test options for CRC screening may be effective, time-efficient ways to increase CRC screening uptake. In contrast to current national trends, colonoscopy was not endorsed over other screening methods10 by most physicians in this study. This may reflect the fact that Group Health's evidence-based guidelines at the time of the study did not rate the evidence as strongly for colonoscopy as for FOBT or FS. Despite the publication of such institutional guidelines, Group Health physicians are at liberty to discuss the full range of CRC screening options, and, as this study demonstrates, many did. It is interesting that the only 2 physicians who recommended colonoscopy as the initial CRC screening strategy were low screeners. This is consistent with the qualitative analysis of audiotaped physician-patient discussions by McQueen et al,14 which found that physicians who regularly recommended CRC screening but focused on colonoscopy generally ignored patients' specific requests for FOBT or FS, despite patient concerns about colonoscopy, such as risks and costs. Further research is needed to explore whether the increasing prominence of colonoscopy as a CRC screening strategy discourages some patients from CRC screening. The finding that high screeners frequently mentioned a solution to a CRC screening barrier suggests that they believed these barriers could be overcome. This implies that one element of Ajzen's Theory of Planned Behavior, the strength of a physician's belief that he or she can control factors that facilitate or impede, in this case, CRC screening,25 may promote screening. This matches the findings of Carpiano et al39 of an association between physician tenacity and increased delivery of preventive services. In fact, several of the barriers to and facilitators of CRC screening mentioned by high (and sometimes low) screeners have been associated with use of cancer screening tests. In particular, use of the electronic medical record to identify underscreened individuals, electronic medical record “pop-ups” or clinical decision support tools at the point of clinical care, and team-based care involving clinical staff members with specific cancer screening responsibilities are all effective strategies themselves or components of effective strategies to increase cancer screening rates.40⇓–42 Our study has several noteworthy limitations. Our sample size is small, and only half of the physicians we approached agreed to be interviewed. Because of this small sample size and the exploratory nature of this study, we did not conduct statistical tests to compare the findings for high and low screeners. This study compared physicians whose practices were at the low and high ends of CRC screening rates and thus may not represent physicians with average screening rates. We experienced technical problems with 3 audiotapes and limited most of our results to the 21 recorded interviews. This study relied on physician self-report of CRC screening discussions, which may differ from medical records or what patients report.43 We did not audiotape actual patient visits; physicians might perform differently in patient encounters. Although the Group Health CRC screening guideline did not change during the study, a lag in the availability of data meant study screening rates were calculated for 2005, 2 years before the 2007 interviews. Other limitations relate to the conduct of this study in a single integrated health system. This could have led to less variation in physicians' CRC screening rates than in community practice. Because Group Health provides care mainly to patients with employee-based insurance plans or Medicare, our findings may not be broadly representative. Findings may differ by practice geographic location, size, and organization and for physicians who care for uninsured patients.44 In addition, Group Health patients generally are assigned to one primary care physician and have access to online information about CRC screening options. This could have decreased variation in the answers to some interview questions. Nevertheless, even within a highly integrated health system, there may be important differences between clinics and between physicians' patient populations (eg, demographics) that could influence screening rates. There were also advantages to conducting this study in a single health system like Group Health because this system maintains constant factors that might influence CRC screening rates, such as patient access, provider incentives, coverage for services, organizational education, and patient incentives. Last, a particular strength of this study is its mixed-method design, which directly linked physician screening rates with data of physician-reported physician-patient CRC screening discussions. ## Conclusions This exploratory study suggests potential differences between physicians with high and low rates of CRC screening. High screeners seemed to be more likely than low screeners to offer 3 CRC screening test options. They tended to use more dramatic language, including directly mentioning death, disability, or surgery as a consequence of CRC. They were less directive in their role playing of the physician-patient CRC screening discussion. High screeners were more likely to discuss solutions to barriers in CRC screening, many of which are conducive to implementation through a team care approach. Future studies that link physician CRC screening rates to direct observation of physician-patient CRC screening discussions are needed to confirm these findings. Our results also suggest the need for studies that examine whether CRC screening rates can be increased by provider interventions that encourage the use of risk-specific messaging about the consequences of CRC, promote a problem solving approach, and offer FOBT, FS, and colonoscopy as equally acceptable screening options. ## Acknowledgments The authors thank 2 individuals from the Group Health Research Institute: David Carrell for computer programming and Kelly Ehrlich for project management. They also thank the Group Health physicians who shared their clinical practice approaches. ## Notes * This article was externally peer reviewed. * *Current affiliation:* Swedish Medical Group, Seattle, WA (CMO). * *Funding:* This project was funded by the Centers for Disease Control and Prevention (CDC) through the University of Washington Health Promotion Research Centers Cooperative Agreement U48DP001911; and through the Alliance for Reducing Cancer, Northwest (ARC NW), funded by both the CDC (grant U48DP001911) and the National Cancer Institute (NCI). * *Conflict of interest:* none declared. * *Disclaimer:* The findings and conclusions of this journal article are those of the authors and do not necessarily represent the official position of the Centers for Disease Control and Prevention. * Received for publication September 23, 2011. * Revision received February 15, 2012. * Accepted for publication March 26, 2012. ## References 1. 1. American Cancer Society. 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