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Special Communication |
From the Department of Family and Preventive Medicine, University of California, San Diego
Correspondence: Corresponding author: Joseph E. Scherger, MD, MPH, Department of Family and Preventive Medicine, University of California, 2658 Del Mar Heights Road, #604, Del Mar, CA 92014 (E-mail: JScherger{at}ucsd.edu)
| Abstract |
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TransforMED was formed by the American Academy of Family Physicians to be a catalyst for the New Model of Family Medicine. The first National Demonstration Project of TransforMED consists of 36 practices throughout the United States randomized equally into an intervention group with professional facilitation and a self-directed group. The second National Demonstration Project is for residency programs to embrace the transformation process through the Preparing Personal Physicians for Practice (P4) project. This article describes the essential skills that new family physicians must have to succeed in the transformed practice setting, and what residency programs must do (ie, change) to provide these skills to their residents. A portrait is presented with the professional life of the new personal family physician and a new weekly schedule for residents.
Family medicine is moving into uncharted territory during this transformation process. The skills described here are a best estimate of what will be important. Through this evolutionary process of change, new skills and priorities are likely to emerge. New technologies will automate, customize, and personalize high-quality patient care. New methods of training residents will better prepare graduates for a practice environment that is part of this new century of progress in medicine. What is described here is the starting point of residency programs journey into the future.
Ten skills are highlighted and include suggestions as to how residency programs can provide them. These skills and educational methods form a framework for the P4 project. The portrait of the new personal family physician provides an exciting challenge for residency programs to create a new context for education. Family medicine must return to being the centerpiece of the residency experience rather than being a part-time duty as residents focus on a series of block rotations. The visionary efforts behind this new project will have an impact similar to the original requirements for the family medicine residency training developed almost 40 years ago.
| Skill 1. Management of a Population of Patients |
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The new model of family medicine calls for family physicians to manage both the population of patients as a whole as well as the individual patient. New family physicians are proactive in reaching out to patients to achieve high levels of preventive services and chronic illness management. They have the tools to provide this care in a continuous way and receive incentive through pay for performance reimbursement based on achieving high levels of successful care to populations of patients.
What Residency Programs Can Do to Achieve This Skill
All residents should be electronically connected to a list of their patients at the start of residency, with ready access to the patients health records and an ability to audit the records for targeted care outcomes. This residentpatient panel should be updated as the practice grows. Residents will be expected to maintain their "Inbox" of patient care needs both in and out of clinic time and while on various block rotations. Residents will receive regular reports of their performance in caring for their population of patients and have the ability to self-audit their practices. All productive interactions with patients should be measured (visits, telephone contact, and online communication) as a reflection of resident productivity. Group visits and group online communication will be available.
Resources Needed
Needed are electronic health records with a registry function accessible from any computer inside of the health system. The residency program has continuity of care and patient management policies that support population management.
| Skill 2. Patient-centered Care |
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What Residency Programs Can Do to Achieve This Skill
A statement of practice philosophy for the program should embody patient-centered care, with this statement made highly visible in all materials relating to the residency practice. Most importantly, this philosophy of patient-centered care should be practiced by all faculty, residents, and staff. Patient care discussion groups, such as Balint groups, will be held regularly to facilitate discussion, learning, and growth of patient-centered care. Input from patients will be obtained regularly, and patients will have continuous access to their records and communication with the practice, ensuring that their needs are being addressed. All patients will receive care that is culturally and linguistically appropriate.
Resources Needed
Policies that support patient-centered care. Open access to communication between patients and their personal physicians and care team. Training for faculty, residents, and staff in a service model of culturally competent patient-centered care. Recognition for excellence in providing patient-centered care.
| Skill 3. Personal Medical Home |
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Home implies a place, and the medical office is designed to be a personal medical home for patients. However, for many patients, the office is not their primary medical home. Their own home and their workplace are where they live with their health and illness every day. The personal medical home reaches out electronically to patients wherever they are as a virtual medical home. Patients have a "homepage" electronically connected with the medical practice that is able to provide many of their health care needs. This electronic connection is rich with services, as described in Skill 6.
What Residency Programs Can Do to Achieve This Skill
A redesign of patient care settings to become a personal medical home is necessary. The waiting room will be replaced by a "medical home resource room," where patients can update their personal information and obtain guided access to medical information. Preserving what is necessary for good clinical care, the office should have an atmosphere that makes patients feel at home. More importantly, the practice should have an advanced information system that allows patients to be connected with their personal health records and to the virtual medical home of the practice. Residents as personal physicians can interact with their patients continuously through this electronic platform of care.
Resources Needed
Office redesign using the principles of patient-centered care and a personal medical home. Advanced information systems with a virtual medical home for all patients. Policies that keep the residents continuously active in the virtual medical home with their patients.
| Skill 4. Best Knowledge at the Point of Care |
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Because the complexity of modern medicine exceeds the inherent limitation of an unaided human mind, knowledge management and clinical decision support tools are used routinely at the point of care. Patients consistently receive the best available clinical care.
Currently, access to the best knowledge at the point of care is the goal. Soon, best knowledge will be imbedded into the electronic record and will help guide patient care. Increasingly, some routine care will be automated for the patient to receive best practices on request.
What Residency Programs Can Do To Achieve This Skill
All residency programs should make a commitment to a culture of evidence-based clinical practice, and all providers should demonstrate this. Faculty supervisors will ensure that residents practice evidence-based medicine at all times, supported by advanced information resources available at the point of care. Decision making "off the top of the head" will be discouraged.
Resources Needed
Clinical decision support tools that promote evidence-based practice available at the point of care. Increasingly, clinical decision support is imbedded into the electronic health record to guide excellence in patient care. A relationship with an information technology vendor committed to this level of clinical decision support is essential.
| Skill 5. Continuous Access to Multimodal Communication |
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What Residency Programs Can Do to Achieve This Skill
Provision of secure online communication methods for all the providers, staff, and patients will be necessary. Policies are developed for these communications and include appropriate use, timeliness, and how messages are triaged. Residents will be expected to maintain their patient and staff communication "Inbox" at all times, both in and out of scheduled clinic time. All patient-related communications should be captured in the patient's health record.
Resources Needed
A secure online communication portal based in the electronic health record and/or in the practice website. Communication policies are developed and regularly updated to cover online messaging, telephone conversations, and visits. Residents have greater flexibility in scheduling patient visits.
| Skill 6. A New Platform of Care |
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What Residency Programs Can Do to Achieve This Skill
Purchase and implementation of advanced information systems that support the new platform of care are necessary. All residents and faculty should interact with patients in a continuous manner using these tools.
Resources Needed
An advanced information system as described above. Policies will be developed to support its use on a continuous basis.
| Skill 7. Time-intensive Visits |
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What Residency Programs Can Do to Achieve This Skill
Elimination of the visit requirements for residents, replacing it with measurements of all productive interactions in the care of a population of patients. Residents should be given more control over scheduling the patients to be seen and the time requested for the appointment, which will all be derived from the new platform of communication. Residents will be trained in effective time-intensive visits through methods such as video monitoring and role playing.
Resources Needed
Flexible scheduling of patient appointments and an ability to capture all resident interactions with patients.
| Skill 8. Group Visits |
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What Residency Programs Can Do to Achieve This Skill
Group visits should be made a regular part of the office practice. Residents can participate in group visits for their patients on a regular and rotating basis, especially through the resident's identification of appropriate patients among their population. The office staff and faculty should be proficient in successful group visits and provide training for the residents.
Resources Needed
Group visit training and policies and the use of an appropriate room that will maintain confidentiality of the group visit discussion. Technology for virtual connection of patients for group visits.
| Skill 9. Teamwork and Interpersonal Skills |
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What Residency Programs Can Do to Achieve This Skill
Train residents in team practice and interpersonal skills. Model team practice in the clinic through training of all the office staff. Collaborative care with shared patient responsibility should be the norm. Everyone on the care team has access to the electronic health records, with an "Inbox" for messaging. Residents, along with faculty and staff, will be measured on teamwork and interpersonal skills at least once a year using a 360-degree evaluation.
Resources Needed
Training and modeling of team practice and collaborative care. Communication training for effective interpersonal skills occurring regularly. Advanced information systems are made available to all team members.
| Skill 10. Financial Practice Management |
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What Residency Programs Can Do to Achieve This Skill
Financial relationships with patients and payers to support the new model of care should be developed. Online communication with patients can be delivered as fees for "e-visits" or through prepaid arrangements such as a monthly or annual service charge. Practice management education with a full understanding of the organization and finances of the practice should be built into the resident's experience. Residents will be responsible providers of care from a financial perspective throughout the residency experience through accurate and complete coding of services.
Resources Needed
Financial contracts that support the model of care and a coherent financial model for the overall practice. Resident education should include financial practice management.
| Portrait of the New Family Medicine Resident and Physician |
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New model family physicians and residents do not spend most of their time on keyboards. Like Dr. Bones in Star Trek, new model family physicians listen, observe, think, and speak. All thinking is technologically enhanced. Soon, finger print or retinal scan identification and voice recognition will replace keyboards as access to patient data and medical knowledge. New model family physicians will balance their time between functioning through an electronic system of care and being face-to-face with patients and families.
As population-based providers of care, new model family physicians play a unique role in the communities they serve. The primary care teams across a health care delivery system have knowledge about the health and heath needs of a community that were never before realized. Pooled patient information allows for a regional health information network that is able to respond to community needs in prevention and chronic illness care. Planned care to populations of patients will be rich with information and options for providing care. New model family physicians will be drawn into activated community care roles.
A Week in the Life of a Resident
Sally is a second-year family medicine resident on her maternity care rotation. With the graduation of a residency class, her family medicine patient population has recently expanded from 200 to 400 patients. She is on Labor and Delivery, with some free time waiting for her patient to progress. She logs on to her family medicine "Inbox" for messages and laboratory test results. She also studies her new patients and is able to sort them by age, sex, and illness, curious as to how her practice has expanded. She looks for priorities in addressing the health of her patients: diabetics who are poorly controlled, asthmatics who have had frequent acute visits, and seniors who have not had their recommended screenings. She sends personalized information messages to her new patients, all individually addressed (but for Sally these are group messages). She encourages her new patients to come and meet her either through individual or group visits.
Sally now has 3 half days in the family medicine center. She is able to see her upcoming schedules in advance and is able to schedule the appointments of many of her patients. She has the flexibility of scheduling her patients for a standard 30- or 60-minute visit, or even longer for a family conference or group visit. She is also able to schedule a brief 15-minute visit to quickly look at a patient with a rash or possible ear infection. She communicated with her team of office staff to schedule meetings with new patients.
The family medicine center has the flexibility to allow Sally to see one of her patients anytime the office is open or after hours. Sally sees 4 to 6 patients, couples, and families in a usual clinic session, with 2 to 3 such visits scheduled at other times during the week and a weekly group visit with her patients. She has approximately 50 patient interactions each week electronically and by telephone, and she reviews a similar number of faculty and staff messages and laboratory test results.
Sally attends educational sessions and meetings with her family medicine program either in person or virtually, depending on her location and other responsibilities. She has adjusted to the dual continuous roles of a family medicine resident: focusing on a block rotation while maintaining the continuity of a clinical practice as a personal family physician. The advanced information system provides a platform of care that facilitates this duality of purpose and learning.
Sally also enjoys a rich personal life with her spouse and 2 children. She is often able to leave early to attend a child's activity and can finish her messages and documentation from home when her children are asleep. Most of Sally's communication with patients is done asynchronously at the mutual convenience of her and her patients. Fortunately, her residency program has a philosophy of patient-centered care balanced with a spirit of vitality for the physicians and staff. Turnaround times for nonemergency patient messages are 24 hours during the week, with none required over the weekend. She is happy not to be part of a program that gives a Blackberry to all the residents and expects rapid responses to almost everything.
| Discussion |
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There has been considerable entropy with the original concept of the longitudinal residency experience, and resident identification with their panel of patients has been reduced in many programs. The new model of family medicine calls for a renewed and intensified identification with a population of patients. The tools of health information technology allow for access to patient data never before available. Family physician residents and faculty may provide care to their patients outside of clinic schedules. Health information technology and a renewed commitment to ongoing patient responsibility provide new opportunities for residents to manifest continuity of care and achieve health outcomes for their patients never before experienced.
The first rule in Crossing the Quality Chasm2 is that care is based on continuous healing relationships. The first concept in the Future of Family Medicine is the personal medical home.1 If residency programs make a firm commitment to these as the primary applications of the resident experience, they will have joined in the redesign of family medicine and will be preparing their residents for a new and exciting future.
| Notes |
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Funding: The preparation of this manuscript was done at the request of the P4 Steering Committee and the author received a modest honorarium from P4 funds.
Conflict of interest: This manuscript was produced at the request of the P4 Steering Committee and the author received a modest honorarium.
The URL for the P4 project is: http://www.transformed.com//p4.cfm.
Received for publication March 1, 2007. Revision received April 26, 2007. Accepted for publication May 1, 2007.
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This article has been cited by other articles:
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M. P. Guerrera, R. M. Glick, V. S. Sierpina, and R. Benn Integrative Medicine Increasing in Family Medicine Residency Programs J Am Board Fam Med, March 1, 2008; 21(2): 170 - 171. [Full Text] [PDF] |
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L. A. Green, P. Pugno, G. J. Fetter Jr, and S. M. Jones Preparing the Personal Physician for Practice (P4): A National Program Testing Innovations in Family Medicine Residencies J Am Board Fam Med, July 1, 2007; 20(4): 329 - 331. [Full Text] [PDF] |
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